Terms and Conditions

These terms and conditions are valid for all Paper Trail Gravel Travel tours, and are subject to change. The most current terms and conditions at the time of your departure will apply. By using any part of our website or sharing your personal information with us, you are accepting and consenting to the practices described in our Privacy Policy.

Pricing + Payment Details | Cancellations + Trip Changes | Travel Documents + Services | Release of Liability + Miscellaneous | Traveler Code

Pricing + Payment Details

Deposit
To reserve a tour, Paper Trail Gravel Travel requires a $500 per person deposit for scheduled departures.

Final Payment
Once a deposit has been received, and your reservation has been confirmed and accepted by Paper Trail Gravel Travel , we will send a final invoice. Final payment is required at 60 days prior to departure for scheduled and private tours. For reservations made within the final payment period, final payment is due at time of booking.

Late Payment
If final payment is not received by 15 days past the final payment deadline, a late fee of $150 will apply. At 30 days prior to departure, your reservation is subject to cancellation.

Payment Methods
Payment must be in USD, and can be made by debit or credit card (Visa, Mastercard, American Express, or Discover), personal check, or wire. We do not accept cash. A $50 service fee will be added to each reservation if you choose to refund a payment and recharge a different credit card.

Pricing
Prices on Paper Trail Gravel Travel ‘s website and invoices are displayed in USD per person, are based on double occupancy, and include taxes. Guests who wish to have their own room will be charged a Single Supplement. This supplement varies depending on the tour and can be found on each individual tour page on our website.

The price listed on the website for scheduled and private tours refers to a specific tour, date, hotel lineup, and group size. Actual tour prices may differ from the price listed.

There is no price adjustment offered for arriving late or departing early from a tour, nor for tour participants who do not bike (“non-riders”).
A given price quote is valid for 10 days. After 10 days, quotes are subject to repricing. All prices and quotes are subject to verification by Paper Trail Gravel Travel staff.

Cancellations + Trip Changes

Cancellation Policies
The cancellation policies outlined below take into consideration the costs Paper Trail Gravel Travel incurs long before travelers ever depart. Paper Trail Gravel Travel strictly adheres to the following cancellation policies. Trip price is defined as everything purchased from Paper Trail Gravel Travel as part of your tour, including upgrades and Single Supplement.

To avoid cancellation and trip change costs, please consider adding Travel Protection to your booking. The plan includes coverage for the cost of your airfare-even if it was not booked by us. Learn more about Travel Protection Plans.

Worry-Free Booking
Deposits are 100% fully refundable when you cancel up to 60 days prior to departure.  Private and Custom tours cancelled due to COVID-related travel restrictions will be considered on a case-by-case basis, with the goal of providing as much flexibility as possible.

Cancellation Policies

Days Prior 60+ Days 60-30 Days 30 – 0 Days
Cancellation Fee
(per person)
$0*50% of
Trip Price
100% of
Trip Price
*When canceling outside of 60 days, guests may opt to keep the full deposit as a Travel Credit to use within one calendar year, or 2 subsequent trips with availability.

Travel Credits
Travel Credits are non-transferable and non-refundable. Travel Credits must be used within one calendar year or 2 subsequent trips with availability. of the original departure date or will be forfeited. Once a Travel Credit has been applied to a trip, it is considered non-refundable.

Changes for Scheduled Departures Initiated by Guest
Requests to change tour or date of an existing reservation will be accommodated based on availability. If this request is made inside of 90 days prior to departure, a minimum $250 per person late change fee will be applied. The guest is responsible for any additional cancellation fees incurred from hotels, etc. Additionally, the guest must pay any increase in tour price. Only one date change per reservation is permitted.

Changes for Private Tours Initiated by Guest
Requested changes to an existing Private tour reservation will be handled on a case-by-case basis. When Paper Trail Gravel Travel is able to accommodate changes, a minimum $250 change fee per group will be applied. This fee is subject to increase with the magnitude of changes requested. The guest is responsible for any additional cancellation fees incurred from hotels, etc. Additionally, the guests must pay any increase in tour price caused by the change.

Paper Trail Gravel Travel Itinerary Changes + Cancellations
Paper Trail Gravel Travel reserves the right to make date, route, activity, and hotel modifications to any tour. This includes the details of itineraries as they appear on Paper Trail Gravel Travel. Every effort is made to keep changes to a minimum.

Paper Trail Gravel Travel retains the right to cancel, modify, or delay any tour at any time for any reason. If Paper Trail Gravel Travel cancels the tour, travelers will opt to receive a Paper Trail Gravel Travel Travel Credit or full refund of monies paid.

Paper Trail Gravel Travel is not responsible for any personal expenses incurred due to changes in itineraries or tour cancellations, such as prepaid hotel accommodations or airline tickets. We strongly recommend confirming your trip with Paper Trail Gravel Travel before making any additional travel arrangements.

Travel Protection
Travel Protection Plans safeguard your travel investment, your belongings, and most importantly, you. We always advise travelers to enroll in a Travel Protection Plan in the event you have to cancel or leave your trip. Please note that the plan is non-refundable.

In order to receive full benefits of certain plans, protection must be purchased within 21 days of initial tour deposit.

Travel Documents + Services

Travel Services
At the request of guests, Paper Trail Gravel Travel may recommend the services of other companies including hotels, transportation, restaurants, and other services outside the scope of our operations. While Paper Trail Gravel Travel takes care to recommend excellent and reliable external travel organizations, we do not guarantee services provided by these companies and are not liable for issues, or cancellations that may arise.

Bike Requests
For their tour, guests are asked to choose a gravel bike. In order to meet requests for bike selections, guests must submit their preference to Paper Trail Gravel Travel no later than 30 days prior to departure. Requests submitted inside 30 days prior to departure will be subject to availability and may not be guaranteed. Changes to bike requests that are made inside 21 days prior to departure maybe subject to a $75 late change fee.

Children on Tour
To participate in a scheduled departure, travelers must be age 17 or older. Please note that minors must be accompanied by an adult. Travelers under the age of 17 are welcome to participate in a Family or Private tour. We are happy to work with you and your family to select the date and destination that will meet your specific needs. Additionally, children who wish to ride an e-bike must be 14 or older.

Arrival and Departure Transfers
On all Paper Trail Gravel Travel itineraries, you will find recommended times and locations for arrival and departure to and from your tour. Paper Trail Gravel Travel provides group transfers to and from the tour, within reason and in accordance with the pick-up and drop-off recommendations. In the event your train, flight, or other travel falls outside the recommended departure or arrival time or location, you may be responsible for extra costs incurred in arranging a separate transfer.

Release of Liability + Miscellaneous

Traveler Profile
After submitting your deposit, you will receive a Traveler Profile to complete. This profile must be signed and returned to Paper Trail Gravel Travel within 10 days of receipt in order to finalize your trip. The Traveler Profile enables Paper Trail Gravel Travel to secure your bicycle, note dietary restrictions, allergies, and recognize any special requests you may have.

Release of Liability
Paper Trail Gravel Travel is not liable for bodily injury or property damage as a result of (but not limited to): physical exertion for which a guest is not prepared; forces of nature; collisions with bicycles, pedestrians, or automobiles; road conditions including but not limited to lack of shoulder and roadway surfaces affected by weather conditions; travel by plane, train, auto, boat, or other conveyance, or by bicycle, ski, horseback, foot, or other form of active or adventure travel; consumption of alcoholic beverages; civil unrest; terrorism; breakdown of equipment; high altitude; lack of or limited access to medical attention in remote locations or the adequacy of medical attention once provided. The full terms are outlined here.

Guests who fail to provide a signed Release of Liability prior to departure will not be permitted to join the trip and standard cancellation policy will apply.

Limitations of Liability
Paper Trail Gravel Travel is not liable for expenses including meals, transportation, or hotel costs that are not specified as included in the trip cost but may be required to get to or from a trip start or end. Paper Trail Gravel Travel reserves the right to make route and hotel modifications as necessary to improve the quality of a trip or to accommodate the comfort and wellbeing of guests.

Traveler Code

By submitting your deposit and completing your Traveler Profile, you agree to the following Traveler Code
▢ I have chosen a trip that suits my abilities, level of fitness, and state of health.
▢ I do not have any physical conditions or disabilities that are a hazard to me or other travelers.
▢I have a valid passport and all visas, permits, certificates, and vaccinations required for travel.
▢ I will read all pre-trip materials about clothing, medical requirements, and culture-specific etiquette.
▢ I will make sure to communicate any special requests at least 30 days prior to travel. This includes dietary restrictions, medical requirements, and room preferences. I understand that Paper Trail Gravel Travel will make very effort to accommodate special requests but cannot guarantee they will be met.
▢ I will respect the laws and customs of countries visited.
▢ I will follow environmental guidelines and regulations while on the trip in accordance with guide direction.
▢ I will respect the rights and privacy of fellow guests.
▢ I understand that group travel invariably involves compromise to accommodate the diverse desires, travel goals, personalities, and physical abilities of all group members. Paper Trail Gravel Travel guides may be required to improvise and exercise good faith, use discretion, and/or make decisions based upon group consensus. These decisions may not always please each individual, but are intended to satisfy the larger desires of the group.
▢ I understand that Paper Trail Gravel Travel reserves the right to refuse service during a tour to anyone whose health or behavior could impede the welfare or enjoyment of fellow guests. An individual may be asked to leave a trip if the leader determines that the person’s continuing participation may prove detrimental to the individual or the group.
▢ I understand the weather is out of Paper Trail Gravel Travel ‘s control.
▢ I will always wear a helmet when riding.
▢ I will not wear headphones when riding.
▢ I will consume alcohol responsibly.
▢ I will be responsible for all and any damages made to a hotel room.
▢ I will not use my cell phone while riding a bike.
▢ If you do not consent to these regulations, you risk dismissal from the tour and returning home at your expense with no refund for the missed tour portion. Paper Trail Gravel Travel reserves the right to decline or cancel a reservation should the individual’s health or behavior impede the welfare or enjoyment of fellow guests.

Lost Belongings
Paper Trail Gravel Travel is not responsible for loss of passports, tickets, or other documents, or loss of or damage to luggage, personal property, or other passenger belongings. Given the nature of our trips, you will not always have your luggage with you. Therefore, we urge you to pack carefully and consider leaving valuables at home.

Miscellaneous
While Paper Trail Gravel Travel makes every effort to ensure the accuracy of our publications, we cannot be held responsible for typographical or printing errors, including prices.

Paper Trail Gravel Travel recognizes that some guests may have severe food allergies. We make every effort to ensure that our suppliers are notified and prepared, but cannot guarantee that all requests will be accommodated.

Additionally, guests grant Paper Trail Gravel Travel permission to take photographs or film recordings of trips for promotional and commercial use, without remuneration now or in the future. The guest agrees to assign all right, title, and interest they may have in or to any media in which their name or likeness might be used to Paper Trail Gravel Travel . Guests agree that Paper Trail Gravel Travel may use any testimonials regarding services rendered for promotional and/or commercial purposes without any remuneration now or in the future. Paper Trail Gravel Travel photography within this website is copyrighted by Paper Trail Gravel Travel and may not be reproduced without permission.

▢ I Accept Paper Trail Gravel Travel ‘s Terms + Conditions

© Paper Trail Gravel Travel 2021